Track changes in Word for a 9th grade. This student was only using a brailler to braille out all work….a very slow process to get it transcribed, then to the teacher, then back to the student. Now, in 2 months the student has moved to completing all work on a computer, emailing to teacher, teacher corrects and sends back.

Virtual lesson-teaching blind student how to use track changes in Word-how teachers correct

Track Changes in Microsoft Word using keyboard shortcuts, and you can adjust for Low Vision and mouse

  1. Activate/Deactivate Track Changes:
  2. Navigate Changes:
    • Next Change: Press Alt + Shift + N.
    • Previous Change: Press Alt + Shift + P.
  3. Accept or Reject Changes:
    • Accept Change: Press Alt + Shift + A.
    • Reject Change: Press Alt + Shift + R.
  4. Add a Comment:
  5. Access ALL Comments: CTRL + ALT +’

Detailed Steps with Keyboard Shortcuts

  1. Activate/Deactivate Track Changes in WORD:
    • Shortcut: Press Ctrl + Shift + E.
    • Action: This toggles Track Changes on or off. When activated, Word will start tracking all edits.
  2. Make Edits:
    • Insertions: Type normally to add new text. It will appear underlined and in a different color.
    • Deletions: Select the text you want to delete and press Delete. The text will show up with a strikethrough.
  3. Navigate Changes:
    • Next Change: Press Alt + Shift + N to move to the next tracked change.
    • Previous Change: Press Alt + Shift + P to move to the previous tracked change.
  4. Accept or Reject Changes:
    • Accept Change: Press Alt + Shift + A to accept the current change.
    • Reject Change: Press Alt + Shift + R to reject the current change.
  5. Add a Comment:
    • Shortcut: Highlight the text and press Ctrl + Alt + M.
    • Action: This will add a comment balloon in the margin where you can type your comment.
Track changes in Word
Track changes in Word

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Track changes in Word-How teachers make corrections in work

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By Dr Denise

I and my team have a passion for teaching blind and low vision children and adults how to become independent in all areas through the use of technology and other blind skills.